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Writing an Email

27 min150-200 words

In this task, you will be presented with a scenario and asked to write an email to a specific recipient. You must convey information clearly and concisely while adhering to the given word count and time limit.

How to Approach This Task

  1. 1

    Deconstruct the Prompt

    Carefully read the prompt to identify the recipient, purpose of the email, and any specific information that needs to be included. Note any constraints or requirements mentioned.

  2. 2

    Outline Your Email

    Before writing, quickly jot down the main points you want to cover. This will help ensure your email is well-organized and addresses all aspects of the prompt.

  3. 3

    Use Appropriate Tone and Register

    Choose a tone that is suitable for the recipient and the situation. For most CELPIP emails, a semi-formal or formal tone is generally appropriate.

  4. 4

    Structure for Clarity

    Begin with a clear subject line, a polite salutation, then present your main points in logical paragraphs. Conclude with a polite closing and your name.

  5. 5

    Proofread for Errors

    Allocate the last few minutes to proofread your email for any grammatical errors, spelling mistakes, or typos. Ensure your word count is within the specified range.

Common Mistakes

Insufficient Detail

Ensure all required information from the prompt is included. Elaborate on your points sufficiently to meet the word count without being repetitive.

Word Count Issues

Be mindful of the 150-200 word limit. If you are too short, add more relevant details. If you are too long, condense your sentences and remove redundant phrases.

Inappropriate Tone

Consider your audience. Avoid overly casual language, slang, or overly aggressive phrasing. Maintain a respectful and professional tone throughout.

Key Vocabulary

RegardingFurther toI would like to inquire aboutI am writing to inform youCould you pleaseI would appreciate it ifInconvenienceSincerelyBest regardsThank you for your time and consideration

Sample Responses

CLB 7 Response

Dear Mr. Smith, I am writing to inquire about the availability of the community hall for our upcoming neighbourhood event on Saturday, October 26th. We anticipate approximately 50 attendees and require space for activities and refreshments. Could you please let us know if the hall is available on that date and what the rental fees would be? We would also appreciate information regarding any booking procedures or deposit requirements. Thank you for your assistance. Sincerely, [Your Name]

CLB 9 Response

Dear Ms. Lee, Further to our brief conversation yesterday, I am writing to formally request the booking of the main conference room at the community centre for a workshop scheduled for November 15th. The workshop will focus on sustainable gardening practices and is expected to attract around 30 participants. I would be grateful if you could confirm the room's availability and provide details on the associated rental costs, including any necessary deposit or insurance requirements. Please also advise on the procedure for securing the booking. Thank you for your prompt attention to this matter. Best regards, [Your Name]

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